Word I

CS 297

Jan. 13, 1997

Five of these exercises require pre-existing Word documents. These documents have been posted to wc.acad.cs14f from me under the subject of ``MS Word files for Jan. 13.''

If you have questions regarding how to do something, call me over. Nothing needs to be handed-in. Answer any questions asked in the exercise.

1. The document titled ``Typography'' (illustrated on a following page) is in the file format.doc without the formatting. Open the document and implement the changes so that your document matches the formatted document. All formatting should be accomplished without adding any extra characters to the document itself. E.g., there is a formatting setting for leaving an extra line between paragraphs; do not insert an extra line break.

   You are responsible for understanding and knowing the content of this document.

   1. Set top and bottom margins of 2 inches each.

   2. Set left and right margins of 1 inch each.

   3. Establish 1.5 line spacing for the document. Leave an extra line between the paragraphs.

   4. Indent the first line of each paragraph 0.5 inches.

   5. Change the typeface for the body of the document to 12 point Times New Roman. (What is a point?)

   6. Find the first occurrence of the word ``Arial'' within the document, then change its typeface to 12 point Arial.

   7. Use italics and boldface italics on the highlighted terms as shown in the illustration.

   8. Set the title of the document in 18 point Arial Bold. Center the title.

   9. Fully justify the document (flush left/flush right).

   10. Place a border around the entire document. (Select the entire document, then open the Format menu and choose Borders & Shading.

2. The ENIAC was the scientific marvel of its day and the world's first operational electronic computer. It could perform 5,000 additions per second, weighed 30 tons, and took 1,500 square feet of floor space. The price was a modest $486,000 in 1946 dollars. The story of the ENIAC and other influential computers is found in the file history.doc, which I forgot to format, so I'm asking you to do it for me. Be sure to use appropriate emphasis to highlight the names of the various computers. Replace the ``manual'' numeric bullets with formatted bullets.

   Again, you are responsible for the content of this document.

3. The clipboard is a temporary storage area available to all Windows applications. Selected text is cut or copied from one document into the clipboard, from where it can be pasted into another document altogether. Use on-line help to obtain detailed information on three topics within MS Word, the use the Copy command from the Edit menu to copy the information to the clipboard and paste it into a new document, which will become your personal reference manual. To really do an outstanding job, you will have to format the reference manual after the information has been copied from the clipboard. Be sure to include a title page. (How do you insert a forced page-break into a document?)

4. Print the document check.doc.
   1. Proofread the printed document and circle any mistakes in spelling, grammar, capitalization, or punctuation.

   2. Load the document into Word and run the spelling checker. Did Word catch any mistakes you missed? Did you find any mistakes that were missed by the program? (You must move the insertion point to the beginning of the document each time you run a check --- the checks start with the insertion point and continue on until the end of the document.)

   3. Use the thesaurus to come up with alternate words for document, which appears too often within the paragraph.

   4. Run the grammar checker on the revised document. Did Word catch any mistakes you missed? Did you find any mistakes that were missed by the program?

5. The text of Elvis' resume is in the file elvisres.doc. Format it. Note that if you open the Format menu and choose Style Gallery, there are numerous standard styles from which to choose. If you use one of these styles, you will still need to ``fix-up'' the character formatting.

6. The letterhead in the document elviscov.doc is simple and open to improvement. Design your own letterhead for Elvis, including an address, telephone, and whatever other information you think appropriate. Use different fonts and the Borders & Shading command to introduce horizontal lines to your letterhead. You might also want to decrease the top margin so that your letterhead prints closer to the top of the page.